The Plan: The need to amend the bylaws to create new Vice Chairs and “Community Representatives”

Since we first published the plan for comment, we’ve gotten a lot of general and specific comments about how certain aspects of the plan could be modified or improved. In the process, we also have seen need for refinements, as well as specific areas where we will need to amend the party bylaws in order to fully implement the plan. We will try to address these comments and refinements over the next week in separate posts. First, though, I want to address the bylaw changes that will be needed.

When we drafted the plan we knew bylaw changes would be needed. We drafted the Organization section of the plan based on the current bylaws and office structure of the party, so that a team could be put in place quickly to start implementing our objectives, while new bylaws were drafted and debated. Based on our many conversations and emails with local Republicans, the primary bylaw changes needed to implement the plan involve creating a whole new group of Vice Chairs, and creating new local representative positions.

In order to effectively implement and manage the new plan, we believe we will need to create four Vice-Chair positions, in addition to expanding the roles of the current positions of Treasurer, Secretary and Parliamentarian. The new Vice-Chair positions would be for Fundraising, Outreach, Campaign Support, and Communication. The Vice-Chair for Fundraising and the Treasurer would form the Finance Group to develop and fund the budget of the party. The Vice-Chair for Outreach would recruit and manage a committee representative of every community within the county, including a representative from the Hispanic, African-American, Asian, Indian/Sikh, Muslim, and “youth” communities, as well as one precinct chair from each Senate District. This committee would replace the current Outreach Committee, and would develop and implement our outreach objectives. The Vice-Chair for Campaign Support would recruit, train, and support candidates, precinct chairs, election judges and community representatives, and coordinate and train campaign consultants. The Vice-Chair for Communication would develop and maintain the party message, and the means by which the message is communicated within the party and to the public. The roles of the Secretary and Parliamentarian would be expanded to include compliance, ethics and permanent long-range planning duties.

Right now we expect our precinct chairs to wear too many hats at the same time that we can’t even fill almost half the precinct positions. We believe that a precinct chair needs to be just that—a precinct chair—with defined responsibilities to be part of the Executive Committee and standing committees, and to participate in outreach, candidate recruitment and get-the-vote-out activities in each precinct. No precinct chair should be an election judge, or vice versa. Instead, we will work to recruit and train additional activists to fill the election judge positions.

In addition to the precinct chairs and election judges, we believe we need additional representatives in each of our communities focusing specifically on the needs of the 34 cities and 23 school districts in the county. Therefore, we are proposing to create new appointive positions of “community representative” in each city and school district to work with the Vice-Chairs for Outreach, Campaign Support, and Communication, and with the precinct chairs and Senate District representatives, to focus specifically on recruiting, training and supporting candidates for the city and school district offices, and to respond to community-based issues on behalf of the party.

These community representatives should provide the party with an increased and overlapping grassroots infrastructure in each political subdivision of the county. For example, as we enter a new neighborhood with our outreach program, we can offer new activists several avenues for immediate involvement in the party: precinct chair; election judge; community representative for their city; community representative for their school district; local candidacies; and membership in one or more affiliated clubs. With a position within the party, these new activists will have a base from which to recruit others to the party.

As we conduct outreach and expand the number of our activists, the division of grassroots labor between the precinct chairs, election judges and community representatives should help us establish and maintain an intensity of support that will help us in each election cycle.